Deposit & Payment Settings

The Deposit & Payment section on the Registration & Application Settings page controls how much parents pay at the time of registration, whether they need to save a payment method on file, and what payment plan options are available.

If you have Applications enabled, you’ll see separate payment settings for the application and for registration, so you can require different deposit amounts at each stage.

Minimum Deposit

The minimum deposit is the smallest amount a parent must pay when submitting the registration form.

1. Go to Settings in the sidebar, then click Registration.
2. In the Deposit & Payment section, find the Registration card (marked with a pink dot).
3. Choose a Deposit Type:
   • Dollar — a fixed dollar amount (e.g., $500)
   • Percent — a percentage of the total tuition (e.g., 25%)
4. Enter the Minimum Deposit amount.

If you set the minimum deposit to $0 or leave it empty, payment is optional during registration — parents can submit the form without paying.

Percentage Deposits

When you use percentage-based deposits, an additional option appears:

• Round to Nearest — rounds the calculated amount to the nearest dollar, $5, $10, $25, $50, or $100. This avoids awkward amounts like $437.50 when 25% of $1,750 is calculated.

A Deposit Preview box will appear showing what the percentage translates to in real dollars based on your season and month pricing, so you can verify the numbers make sense.

Per-Camper Deposits

When using dollar-based deposits, you can enable Per Camper to multiply the deposit amount by the number of campers a family is registering. For example, if the minimum deposit is $500 and a family registers 3 campers, they’ll need to pay at least $1,500.

The per-camper calculation is smart — it caps each camper’s deposit at their actual tuition, so a camper with a $0 balance won’t inflate the total deposit.

Maximum Deposit

The maximum deposit caps how much a parent can pay during registration.

• Leave empty — parents can pay any amount, up to their full balance.
• Enter a dollar amount or percentage — parents can’t pay more than this amount at registration. The remaining balance can be collected later.
• Enter 0 — hides the payment section entirely. Parents submit the form without any payment. This is useful if you want to collect information first and handle payments separately.

When both minimum and maximum are set to the same value, the payment amount becomes fixed — parents see the amount displayed instead of an input field, and can’t change it.

Allow Overpayment

Turn on Allow Overpayment if you want to let families pay more than their current balance, creating a credit on their account. This is uncommon but useful in some cases.

Payment Method Saving

This setting controls whether parents are asked to save a credit card or bank account on file during registration. A saved payment method is needed for Autopay and for future charges.

The options are:

• Disabled — parents won’t be asked to save a payment method
• Always require card on file — parents must save a credit card or bank account, even if they’re not paying anything today. This is the best option if your camp uses Autopay.
• Required when making a payment — a card is automatically saved when a parent pays by credit card or bank account. For other payment methods (check, Zelle, etc.), they can optionally add a card on file.
• Always optional — saving a payment method is always optional, regardless of how they pay

If you select “Always require card on file” but don’t have any credit card or bank account payment methods enabled in your camp settings, a warning will appear.

Payment Plan Options

Payment plans let parents choose a structured payment schedule instead of deciding how much to pay on their own. When payment plans are available, they replace the deposit amount input on the registration form — parents pick a plan, and the first payment is calculated automatically.

How Payment Plans Work

Each plan defines a series of installments — for example, “3 Equal Payments” might split the tuition into 33% at registration, 33% on a specific date, and 34% on another date. When a parent selects a plan:

1. The first installment amount is calculated and shown as the payment due today.
2. After they submit, an Autopay schedule is created automatically for the remaining installments.
3. Future payments are charged to their saved payment method on the scheduled dates.

Creating a Payment Plan

1. In the Deposit & Payment section, find the Payment Plan Setup area.
2. Click Add Plan or choose a quick template:
   • 2 Equal Payments — splits the balance into 2 installments
   • 3 Equal Payments — splits into 3 installments
   • 4 Equal Payments — splits into 4 installments
   • Monthly Payments — monthly installments from now until camp starts
3. Give the plan a Name (e.g., “3 Monthly Payments”).
4. Review and adjust the installments:
   • Each installment has a due type (at enrollment, on a fixed date, or a certain number of days before camp starts)
   • Each installment has an amount (a percentage of the total balance or a fixed dollar amount)
5. Click Save.

Managing Plans

• Default plan — one plan is pre-selected for parents when they open the form. Click the star icon on a plan to make it the default.
• Active/inactive — toggle a plan on or off without deleting it. At least one plan must remain active.
• Show on registration/application — control whether each plan appears on the registration form, the application form, or the parent payment page.
• Reorder — drag and drop to change the order plans appear to parents.

Good to Know

• Payment plans require a saved credit card or bank account for future autopay charges. If a parent selects a plan but pays with check or Zelle, they’ll be asked to also provide a card on file for the remaining installments.
• If you change deposit settings while registration is open, the new settings apply to the next parent who loads the form. Parents who already have the form open will see the old settings until they refresh.
• The percentage-based deposit preview only shows estimates based on your season and month pricing. Actual deposit amounts may differ for campers in custom-priced grades or with colony price adjustments.