Staff Types

Staff types are the categories you use to classify your staff members — things like “Counselor,” “Nurse,” “Head Counselor,” or “Kitchen Staff.” Each type can be marked as either Returning (the person stays year after year) or Seasonal (hired fresh each season).

This distinction matters because it controls how staff members appear across seasons. Returning staff always show up in the Staff table regardless of which season you’re viewing. Seasonal staff only appear when you’re looking at the season they were hired for.

Opening the Staff Types Manager

1. Go to the Staff page from the sidebar.
2. Click the Types button in the top right (next to Add Staff).

Adding a Staff Type

1. Open the Staff Types manager (see above).
2. Type the new type name in the text field at the top (e.g., “Lifeguard”).
3. If this type represents staff who return each year, check the Returning checkbox. Leave it unchecked for seasonal staff.
4. Click Add.

The new type appears at the bottom of the list and is immediately available when adding or editing staff members.

Returning vs. Seasonal

Each staff type has a badge that shows whether it’s Returning or Seasonal:

• Returning — Staff members of this type carry over between seasons. They always appear in the staff table no matter which season is selected. Use this for year-round roles like administrators, nurses, maintenance workers, and office staff.
• Seasonal — Staff members of this type are tied to a specific season. They only appear in the staff table when that season is active. Use this for roles that change each summer, like counselors and activity instructors.

To change a type between returning and seasonal, click the badge next to the type name. It will toggle between the two.

Deleting a Staff Type

You can only delete a staff type if no staff members are currently assigned to it. If staff members are using the type, you’ll need to reassign them to a different type first.

To delete an empty type, click the trash icon next to the type name in the Staff Types manager.

Default Staff Types

When you first set up your camp, Campflow creates a set of default staff types to get you started:

• Administrator (Returning)
• Secretary (Returning)
• Camp Mother (Returning)
• Nurse (Returning)
• Head Counselor (Seasonal)
• Counselor (Seasonal)
• Lifeguard (Returning)
• Maintenance (Returning)

You can rename, delete, or add to these as needed. They’re just a starting point.

Good to Know

• Staff types are shared across all seasons for your camp — you only need to set them up once.
• The number of staff members assigned to each type is shown next to the type name in the manager (e.g., “25 staff”).
• Changing a type from Returning to Seasonal (or vice versa) affects how existing staff members of that type appear when switching between seasons. If you change a type to Seasonal, those staff members will only show up for the season they’re linked to.