Season Setup Overview

Before you open registration for a new season, there are a few things to set up. This section walks through each one so your camp is ready to accept families.

What to Set Up

Here is the recommended order for getting a new season ready:

1. Create a season — Set your season name, dates, and default pricing.
2. Departments & grades — Organize your campers by age group or division.
3. Pricing & fees — Configure season pricing and add extra fees like t-shirts or trips.
4. Custom fields — Collect any additional information you need from families, campers, or enrollments.
5. Approval statuses — Define the workflow for accepting, waitlisting, or rejecting campers.
6. Payment methods — Choose which payment methods your camp accepts and configure processing fees.
7. Colonies — If your camp serves specific bungalow colonies or locations, set them up with optional pricing adjustments.

You do not need to complete all of these before opening registration. The only required step is creating a season with dates and pricing. Everything else can be added or adjusted later.

Where to Find These Settings

All season setup is done on the Settings page. Click Settings in the sidebar menu on the left side of the screen to get started. Season-specific settings (like dates, pricing, departments, fees, and colonies) apply to whichever season you currently have selected in the season picker at the top of the sidebar.

Custom fields, approval statuses, and payment methods are configured on the Registration & Application Settings page, which you can find under Settings in the sidebar.