Pricing & Fees

Campflow uses a layered pricing system. You set default prices for the season, then optionally add extra fees on top. Fees can be mandatory (applied to every camper) or optional (families choose whether to add them during registration).

Default Pricing

Default pricing is set in the Camp Season section of the Settings page. These prices apply to all campers unless overridden at the bunk level.

1. Click Settings in the sidebar.
2. Scroll to the Camp Season section.
3. Under Default Pricing, enter the price for each term length:
   • Season — The full-season price.
   • Month — The half-season (one-month) price.
   • Week — The weekly rate.
   • Day — The daily rate.
4. Click Save Settings.

When a camper enrolls, Campflow calculates their tuition based on the term they are attending (full season, first half, second half, etc.) and uses the corresponding price.

Adding Fees

Fees are additional charges on top of tuition. They are managed in the Fees section of the Settings page.

1. Scroll to the Fees section on the Settings page.
2. Click Add Fee (or Add Another Fee if you already have fees).
3. Enter a Title for the fee (e.g., “Pool & Lifeguard Fee” or “T-Shirt Package”).
4. Optionally enter a Description to help you remember what the fee covers.
5. Enter the fee price for each term length:
   • Fee price - Season — Amount charged for full-season campers.
   • Fee price - Month — Amount charged for half-season campers.
6. Click Save Settings.

Optional vs. Mandatory Fees

Each fee has an Optional Fee checkbox:

• Unchecked (mandatory) — The fee is automatically added to every camper’s tuition. Use this for things like lifeguard fees or facility charges that apply to everyone.
• Checked (optional) — The fee appears as a choice on the registration form. Parents can decide whether to add it. Use this for things like t-shirt packages, trip upgrades, or special programs.

How Pricing Works Together

When a camper enrolls, their total charges are calculated by combining:

1. Base tuition — From the default pricing (or bunk-specific pricing if set).
2. Mandatory fees — All non-optional fees are added automatically.
3. Optional fees — Any optional fees the family selected during registration.
4. Colony adjustment — If the family belongs to a colony with a price adjustment, that adjustment is applied to the base tuition.

Good to Know

• You can set different prices for different age groups by configuring pricing at the bunk level. Go to Campers, then Bunks, and click the edit icon on a bunk to set custom prices for that group.
• Fees are tied to the current season. Each season has its own set of fees.
• If you delete a fee, it will be removed from the settings but will not retroactively change charges for families who have already been billed for it.
• Negative fee amounts work as discounts. For example, a fee with a season price of -$50 would reduce the camper’s total by $50.
• To create a time-limited discount (like early bird pricing), add a fee with a negative amount. When you want the discount to stop applying to new registrations, delete the fee from your settings. There’s no auto-expiration — you’ll need to remove it manually when the window closes.